Billing Assistant
Hire a Billing Assistant from
$2145
/month
Extra $150 for vetted English/Spanish
What Is a Billing Assistant?
Using Clio, Filevine, or Smokeball for practice management? You still need a billing assistant.
Your billing assistant plays a key administrative role in ensuring your time and expenses are accurately recorded, processed, and billed to clients. Billing assistants help ensure your firm gets paid accurately and on time. Errors or delays in billing can lead to lost revenue, unhappy clients, or compliance issues.
Why Hire a Billing Assistant for Your Law Firm?
Hiring a billing assistant ensures accurate, timely billing that aligns with your firm’s policies and client agreements. With a GSU Billing Assistant, your firm benefits from:
- Billable hours tracked
- Timely invoices sent
- Payments monitored
- Delinquent payments collected
- Cash flow improved
What Tasks Can You Delegate?
A Get Staffed Up Billing Assistant can:
- Add attorney time entries into billing software
- Create time entries pursuant to firm’s guidelines
- Run pre-bills and sit with the firm owner/manager every week to review
- Make corrections to pre-bills and run invoices
- Send invoices to clients
- Track work in progress and flag attorneys when matters exceed $5,000 so the firm can send intermediate bills to clients and keep them happy
- Provide basic financial reporting with help of software
- Collect accounts receivable
- Handle initial clients queries and escalate when necessary
Download the Billing Assistant Job Description
Billing Assistant vs. Bookkeeper: What’s the Difference?
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Aspect
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Billing Assistant
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Bookkeeper
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|---|---|---|
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Main Focus
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Client billing and time tracking
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Financial record-keeping and reporting
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Scope
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Narrow (billing-related only)
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Broad (covers all firm finances)
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Tools
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Legal billing software
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Accounting software (QuickBooks, etc.)
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Interacts With
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Attorneys, clients, billing systems
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Vendors, banks, firm leadership
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Special Concerns
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Client-specific billing rules, time entry accuracy
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Compliance, reconciliation, financial reporting
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Virtual Assistant vs. In-House Assistant
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Feature
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GSU's Billing Assistant
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In-House Assistant
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|---|---|---|
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Monthly Cost
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Starting from $2145
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$3416+
|
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Pre-Screened and Vetted
|
✅
|
❌
|
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Ongoing Support Included
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✅
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❌
|
|
Free Replacement Guarantee
|
✅
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❌
|
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Payroll & Taxes Managed by Get Staffed Up
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✅
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❌
|
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Access to a Larger Talent Pool
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✅
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❌
|
|
Employee Recruitment Fees
|
❌
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✅
|
|
Office Space Required
|
❌
|
✅
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College Degreed
Administrative Professionals
Dedicated
to you and your firm on your schedule
Full-time
40 hours/week
Remote
from Latin America or South Africa
